One Destination, Many Roads:
Envisioning Universal Measures of Economic Mobility
September 9, 2020
9:00 a.m. – 4:00 p.m.
The Dupont Circle Hotel
Dupont Ballroom
1500 New Hampshire Avenue, NW
Washington, D.C.
Convened by the Office of Human Services Policy, Assistant Secretary for Planning and Evaluation, U.S. Department of Health and Human Services, in conjunction with the Institute for Research on Poverty at the University of Wisconsin–Madison
Agenda
The Annual Poverty Research and Policy Forum will be held on Wednesday, September 9. Registration begins at 8:15 a.m.; the convening begins at 9:00 a.m.
View the Forum working agenda.
The Forum will be held at The Dupont Circle Hotel, 1500 New Hampshire Avenue, NW, Washington, D.C.
Registration
All invited participants should complete the online registration form no later than August 5, 2020.
Transportation
IRP will pay the transportation expenses of participants traveling from within the U.S. and outside of the Washington, D.C., area, subject to University of Wisconsin regulations.
Air/Train Travel: If you are traveling by air, or train, you must book your ticket through the University of Wisconsin’s contracted travel agency, Fox World Travel, by August 7. If tickets are not booked by this date, the full cost may not be covered.
The tickets booked through Fox World Travel are billed directly to IRP. Provide the Group Code below when making a reservation.
Fox World Travel
Hours: 7:00 a.m. – 5:30 p.m. (CST), M-F
Toll-Free: 866-230-8787 (select option 4)
Please reference: GROUP CODE 09UW4933 when making a reservation
Important: Air/train travel arranged through entities other than Fox World Travel cannot, and will not, be reimbursed.
Please keep the following in mind when making your travel plans:
- Arrivals on Tuesday, September 8, are anticipated and encouraged, taking into account the hotel check-in time of 4:00 p.m.
- Departures should be scheduled for the early evening on Wednesday, September 9, taking into account the scheduled 4:00 p.m. meeting adjournment. It is about a 15–20 minute taxi ride from the Forum location to Ronald Reagan National Airport, but may take longer during rush hour.
- Train Travel: Tickets on Acela Express trains are not allowed. Any costs associated with upgrades to Acela trains are the responsibility of the traveler at the time of booking.
- Indirect Routing/Extra Stops/Extra Days for personal reasons are allowable provided there are no additional costs incurred. A cost comparison will be made with the cost of a ticket for just UW business dates of travel and any excess cost for adding personal travel will be the responsibility of the traveler at the time of booking.
- Premium Class or Seat Assignment Fees for premium class (first class, business class, economy plus or economy comfort) travel are not covered. Any upgrades are the responsibility of the traveler. There are exemptions; for those who seek a disability-related travel accommodation, please contact the IRP Events Coordinator Dana Connelly prior to booking.
- Aisle, Window, or Exit Row Fees: Additional fees associated with booking a coach/economy aisle, window, or exit row seat at check-in or at the gate are allowable. This is not to be confused with fare class upgrades to economy plus/economy comfort, which are not allowed.
- Costs associated with the following are allowed with proper documentation: (1) baggage fee for one bag within the airlines’ weight and size limits, and (2) change/cancellation fees due to events outside of traveler’s control.
NOTE: If a traveler elects to change their ticket due to circumstances not imposed on them by the University of Wisconsin or the Institute for Research on Poverty, they are responsible for the cost of re-booking and any change fees.
Mileage for Private Vehicles: Mileage will be reimbursed at the rate of $0.575 per mile. The daily originating location and destination must be provided and, if mileage exceeds the most direct route, an explanation is required.
Car Rental: The University’s car rental contracts must be used to be eligible for reimbursement. If you plan to claim reimbursement on a rental car, please contact the Dana Connelly for more information. Rental cars not reserved through the University’s contracts with National and Enterprise will not be reimbursed.
Bus/Subways/Taxi Service: Traveler can be reimbursed for ride-sharing services (e.g., Uber, Lyft). Use of premium ride sharing services (e.g. Uber Select, Lyft Premier) are not reimbursable. Tips are limited to 20%. Charges in excess of $25 require a receipt. Please provide to/from information for all expenses.
Parking/Tolls: Charges in excess of $25 require a receipt.
The University requires travelers to contact Fox World Travel for assistance in case of airline delays, cancellations, or during emergencies, (they are available 24/7). You are required to work with Fox World Travel agents on any ticket changes. AFTER HOURS: For Emergency Service from the U.S. or Canada between 7:30 p.m. and 7:00 a.m. (C.S.T.), please call: 800-388-9085
Lodging
Participants will have accommodations at the The Dupont Circle Hotel available for one night: Tuesday, September 8. Reservations will be secured through completion of the online registration form; rooms will be billed directly to IRP. You will receive a reservation confirmation via email from the hotel by late August.
The Dupont Circle Hotel
1500 New Hampshire Avenue, NW
550 C Street, S.W.
Washington, D.C.
Tel: 202-483-6000
Maps and Directions: The Dupont Circle Hotel
Check-in time: 4:00 p.m.
Check-out time: 12:00 p.m.
Please note that the University of Wisconsin travel regulations do not permit us to pay for the expenses of a spouse or guest, for any incidental expenses incurred at the hotel, or for extended hotel stays.
Parking: For guests and visitors, the hotel offers a Valet Parking service. Your vehicle shall be safely stored in a nearby car park with 24 hour security. Your vehicle may be collected up until 3pm on your day of check-out.
Valet Parking Prices: Daily Rate: $21.19 + tax, Overnight Rate: 40.00 + tax
Meeting Venue
All meetings will take place at the The Dupont Circle Hotel.
Meals & Refreshments
- Lunch, snacks, and beverages will be provided on the day of the Forum only; other meals, including breakfast on the day of the Forum, are on your own.
- Reimbursement for meals not provided during the Forum and for certain incidentals during travel will be paid on a per-diem basis, per University of Wisconsin regulations. Submission of meal receipts is not required. Participants are not allowed to pay for other participant’s meals and request reimbursement for those meals. Taxi fares to restaurants are not reimbursable, but are covered under the Meal Per-Diem.
- If you have any dietary restrictions or special needs, please let us know in advance through the online registration form.
Reimbursement
UW regulations require anyone seeking a travel reimbursement to provide a Non-Employee Profile Set-up Form. If you filled this out already for a prior UW event, you do NOT need to fill it out again—unless you have a new home address. If you have moved and need to update your profile, submit a Profile Change Form.
Nonemployee Profile Set-up Form (PDF)
Non-Employee Profile Change Form (PDF)
Travel Reimbursement Request Form (PDF)
To expedite reimbursement, please return the Non-Employee Profile Set-up Form and the Travel Reimbursement Request Form and receipts to Dana Connelly by October 23.
Reimbursement requests cannot be accepted after November 27, 2020.
Reimbursement usually takes 4–6 weeks after submission of your forms and receipts.
Special Accommodation
If you have any special challenges or needs, please let us know in advance, so we can ensure they are met while at the Forum. You can indicate these on the registration form or email or call Dana Connelly.
Delays/Cancellations
If you have to cancel your trip, or will be delayed, please inform Dana Connelly as soon as possible.
Logistics Contact
Dana Connelly, Events Coordinator
Institute for Research on Poverty
University of Wisconsin–Madison
1180 Observatory Drive
Madison, WI 53706
Tel: 608-262-6358
Email: dana.connelly@wisc.edu