Harris School of Public Policy, University of Chicago
May 18–19, 2020
Agenda
The Tax Policy for Low-Income Americans workshop will be held on Monday, May 18 and Tuesday, May 19, 2020. View the working agenda.
Workshop Registration
All invited participants should complete the on-line registration form, no later than April 10, 2020.
Transportation
IRP will pay the transportation expenses of participants traveling from within the U.S, subject to University of Wisconsin regulations.
If you are traveling by air or train, you must book your ticket through the University of Wisconsin’s contracted travel agency, Fox World Travel, by April 27. If travel is booked after this date, the full amount may not be covered. Provide the Group Code below when making a reservation. Air and train tickets booked through Fox World Travel are billed directly to IRP.
Fox World Travel
Hours: 7:00 am–5:30 pm (CST), M–F
Toll-Free: 866-230-8787 (select option 4)
Please reference: GROUP CODE 09UW1832 when making a reservation
NOTE: If traveler elects to change their ticket due to circumstances not imposed on them by the University of Wisconsin or the Institute for Research on Poverty, they are responsible for the cost of re-booking and any change fees.
Please keep the following in mind when making your travel plans:
- Arrival/Departure: We recommend flying into Midway Airport. Midway Airport is a 45 minute drive, and O’Hare Airport is a 60-90 minute drive from the University of Chicago. Arrivals in the morning of Monday, May 18 are anticipated and encouraged, taking into consideration the 12 p.m. workshop start time. Departures should be scheduled for the early evening on Tuesday, May 19, taking into account the scheduled 1:15 p.m. workshop adjournment.
- Indirect routing/extra stops/extra days for personal reasons are allowable provided there are no additional costs incurred. A cost comparison will be made with the cost of a ticket for just UW business dates of travel and any excess cost for adding personal travel will be the responsibility of the traveler at the time of booking.
- Premium class or seat assignment fees for premium class (first class, business class, economy plus or economy comfort) travel are not covered. Any upgrades are the responsibility of the traveler. There are exemptions, for those who seek a disability-related travel accommodation, please contact the IRP Events Coordinator prior to booking.
- Aisle, Window or Exit Row Fees: Additional fees associated with booking a coach/economy aisle, window or exit row seat at check-in or at the gate are allowable. This is not to be confused with fare class upgrades to economy plus/economy comfort, which are not allowed.
- Costs associated with the following are allowed with proper documentation: 1) baggage fee for one bag within the airlines’ weight and size limits and 2) change/cancellation fees due to events outside of traveler’s control.
Mileage for Private Vehicles: Mileage will be reimbursed at the rate of $0.575/mile. The daily originating location and destination must be provided and an explanation for mileage in excess of the most direct route.
Car Rental: UW travel regulations are especially restrictive with regard to car rental, and it will only be allowed if it is the most cost-effective means of transportation. The University’s car rental contracts must be used to be eligible for reimbursement. If you are interested in renting a car, please contact Dana Connelly for more information. Rental cars not reserved through the University’s contracts with National and Enterprise will not be reimbursed.
Bus/Subways/Taxi Service: Reimbursement is limited to the lowest cost, most reasonable form of public or commercial transportation options. Traveler can be reimbursed for ride sharing services (e.g. Uber, Lyft). Use of premium ride sharing services (e.g. Uber Select, Lyft Premier) are not reimbursable. Tips are limited to 20%. Charges in excess of $25 require a receipt. Please provide to/from information for all expenses.
Parking/Tolls: Charges in excess of $25 require a receipt.
Lodging
Participants will have accommodations at the Sophy Hotel for the night of May 18. There is a small block of rooms set aside for the night of the 17th intended for those traveling long distances that need to arrive the day prior to the event. Reservations will be secured through completion of the on-line registration form; rooms will be billed directly to IRP. You will receive a reservation confirmation via e-mail from the hotel by late April.
Sophy Hotel
1411 East 53rd Street, Chicago, IL
Tel: (773) 289-1003
Maps and Directions
Parking: Valet parking only, offered at $49/night, unlimited in/out privileges.
Meeting Venue
The workshop will take place at:
The Sky Suite at the Keller Center
Harris School of Public Policy
University of Chicago
1307 East 60th Street
Chicago, IL 60637
Meals & Refreshments
- Meals and refreshments will be provided during the workshop to all participants.
- Reimbursement for meals not provided and for certain incidentals during travel will be paid on a per-diem basis, per UW regulations. Participants are not allowed to pay for other participant’s meals and request reimbursement for those meals. If the meal and incidental expense per-diem is the only expense you are claiming, you must still request it by submitting a Travel Expense Reimbursement Form. You do not have to submit any meal receipts.
- If you have any dietary restrictions or special needs, please let us know in advance through the online registration form.
Reimbursement
UW regulations require anyone seeking a travel reimbursement to provide a Non-Employee Profile Set-up Form. If you filled this out already from a prior UW event, you do NOT need to fill this out again, unless you have a new home address. If you have moved and need to update your profile, submit a Profile Change Form.
Non-Employee Profile Set-Up Form (PDF)
Non Employee Change Form (PDF)
Travel Reimbursement Request Form (PDF)
To expedite reimbursement, please return the Non-Employee Profile Set-up Form and the Travel Reimbursement Request Form and receipts by June 30, 2020. Requests must be submitted within 60 days to be eligible for reimbursement. Please send the forms and required receipts to Dana Connelly.
Reimbursement payment usually takes 4–5 weeks after Dana receives your forms and receipts.
Special Accommodations
If you have any special challenges or needs, please let us know in advance, so we can ensure they are met while at the meetings. You can indicate these on the registration form or email or call Dana Connelly.
Delays/Cancellations
If you have to cancel your trip, or will be delayed, please inform Dana Connelly as soon as possible.
Logistics Contact
Dana Connelly, Events Coordinator
Institute for Research on Poverty
University of Wisconsin–Madison
3412 Sewell Social Sciences Building
1180 Observatory Drive
Madison, WI 53706
608-262-6358, Fax: 608-265-3119
Email: dana.connelly@wisc.edu