2019 Poverty, Tax, and Transfer Policies Research Network Meeting
March 7, 2019, 8:30 AM–12 PM
ANNALS Authors Conference: Volume on Entitlement Reform
March 7 & 8, 2019
Annenberg Public Policy Center, University of Pennsylvania
202 S. 36th Street, Philadelphia, PA
IRP can cover your travel expenses for the March 7, 2019 Poverty, Tax, and Transfer Policies Network Meeting, and the ANNALS Authors Conference, being held on March 7–8, subject to the University of Wisconsin–Madison travel and reimbursement policies listed below. IRP will be billed for the cost of the airfare and for your hotel room. Airfare and long-distance train travel must be booked through UW’s travel management company, Fox World Travel. Other means of travel: personal vehicle (mileage), short-distance public transportation—as well as meals and other expenses are paid by the individual and reimbursed post-trip by IRP through the travel reimbursement process.
Agenda
Network Meeting Agenda: TBD, coming soon.
ANNALS Meeting of the AAPSS Authors Conference: Conference Agenda
Registration
All participants should complete the on-line registration form, no later than January 31, 2019.
Accommodations
IRP will book your hotel room and will be billed for the room charge only. IRP will cover up to two night’s lodging (the 6th and 7th) for each traveler; this is dependent on your travel schedule. Please confirm how many nights you will need on the registration form.
Sheraton Philadelphia University City Hotel
3549 Chestnut Street
Philadelphia, PA 19104
Phone: 215-387-8000
Parking: On-Site Parking, $35/day
Transportation
Air and train tickets must be booked through Fox World Travel by February 13, 2019. The tickets booked through Fox World Travel are billed directly to IRP. It takes about 25–30 minutes to get to the airport by cab from the Annenberg Public Policy Center, depending on traffic. Provide the Group Code below when making a reservation.
- If you are attending only the network meeting, you may arrive on March 6, and depart on March 7, keeping in mind the meeting adjournment of 12 pm. IRP will cover one night of lodging.
- If you are also attending the ANNALS Authors Conference (March 7–8), arrivals on March 6 and returns on March 8 are expected, keeping in mind the conference adjournment time of 3:15 pm on March 8.
Fox World Travel
Hours: 7:00 am–5:30 pm (CST), M–F
Toll-Free: 866-230-8787 (select option 4)
Please reference: GROUP CODE 09UW1832 when making a reservation
Important: Travel arranged through other vendors than Fox World Travel cannot, and will not, be reimbursed.
Travel arrangements should be made in accordance with the following policy requirements:
- coach/economy class; premium class (first class, business class, economy plus or economy comfort) travel is not allowed.
- non-refundable ticket
- up to 1 checked bag
- for flight(s) departing from and returning to the closest airport to your home or business location
- for the UW business dates of the trip; trip extensions, indirect routing and/or extra stops for personal reasons are allowed, provided there are no additional costs incurred. A cost comparison, obtained at the time of booking is required. Fares will be compared and any additional expense for personal travel will be the responsibility of the traveler at the time of booking.
- Change/Cancellation Fees: Fees charged for changing a non-refundable ticket are allowable if justified by circumstances outside of the traveler’s control (i.e. meeting dates changed). If traveler needs to change a ticket due to personal circumstances, they will be responsible for any expense related to re-booking a ticket.
The University requires travelers to contact Fox World Travel for assistance in case of airline delays, cancellations, or during emergencies, (they are available 24/7). You are required to work with Fox World Travel agents on any ticket changes. AFTER HOURS – Emergency Service from the U.S. or Canada (7:30 pm – 7:00 am CST), please call: 800-388-9085.
Ground: Any required train, subway, cab, shuttle or car service (Uber, Lyft) fares can be reimbursed using the travel reimbursement form. Use of premium ride sharing services (e.g. Uber Select, Lyft Premier) is not reimbursable. Tips for drivers are limited to 20% of the total fare. Receipts are required if over $25.00.
Mileage: Mileage can be reimbursed using the travel reimbursement form. The standard mileage rate for use of a vehicle is currently $.545/per mile and is inclusive of gas and other related items. When driving a personal vehicle to the airport, mileage from your home to the airport (and parking) will be reimbursed. When airfare is the most practical means of transport, but your preference is to drive, costs associated with driving versus flying will be compared and whichever is less will be reimbursed.
Meal & Incidental Expense (M&IE) Per Diem: Any out-of-pocket meals or incidental costs (hotel, valet, skycap tips etc.) for overnight travel will be reimbursed to you as a per diem allowance for each overnight in accordance with the per diem rules and rates for your location(s) of travel. These can be added to the travel reimbursement form.
Travel Reimbursement
UW regulations require anyone seeking a travel reimbursement to provide a Non-Employee Profile Set-up Form. If you filled this out already from a prior UW event, you do NOT need to fill this out again, unless you have a new home address. If you have moved and need to update your profile, submit a Profile Change Form.
Nonemployee Profile Set-up Form (PDF File)
Non-Employee Profile Change Form (PDF File)
Travel Reimbursement Request Form (PDF File)
To expedite reimbursement, please return the Non-Employee Profile Set-up Form and the Travel Reimbursement Request Form and receipts by April 12, 2019. Reimbursement usually takes 3–4 weeks after we receive your form and receipts. Please send the forms and required receipts to Dana Connelly.
As a reminder, if you are requesting IRP cover your travel expenses, and are traveling by air, you must book your ticket through the University’s contracted travel agency, Fox World Travel. Air travel arranged through other than Fox World Travel cannot and will not be reimbursed.
If you have any special challenges or needs, please let us know in advance, so we can ensure they are met while at the meeting. You can indicate these on the registration form or email or call Dana Connelly, 608-262-6358.
Receipt Requirements: Travelers are responsible for providing receipts as follows; scanned receipts are acceptable:
Any Expense Regardless of Amount
- Airline, Train Tickets
- Airline change/cancel fees
- Vehicle Rental Agreement/Receipts
- Lodging Receipts/Folios
- Rental car gas
Expenses Over $25
- Airline baggage
- Parking
- Taxis, Shuttles, Car Services
- Bus/Subway
- Business Internet
- Tolls
Logistics Contact:
Dana Connelly, Events Coordinator
Institute for Research on Poverty
University of Wisconsin–Madison
3412 Sewell Social Sciences Building
1180 Observatory Drive
Madison, WI 53706
Ph. 608-262-6358 | Fax: 608-265-3119
Email: dana.connelly@wisc.edu